Last Updated: October 09, 2025
This Data Retention Policy explains how long the Imperium Portal ("we," "our," or "us") retains different types of data and the procedures for data deletion. This policy should be read in conjunction with our Privacy Policy and Terms of Service.
We collect and retain data to:
We are committed to retaining data only for as long as necessary to fulfill these purposes.
| Data Type | Reason for Retention |
|---|---|
| Basic account information (username, email) | Required for account functionality |
| robertsspaceindustries.com account information | Required for account linking |
| Authentication data | Security |
| Profile pictures and customizations | User preference |
| Account creation and modification dates | Historical record |
| Account status (active, banned, etc.) | Security and account management |
| Account recovery information | Security and account recovery |
| Login dates | Security and account management |
Basic account information is created when you register an account on our platform, and updated when you modify your profile or account settings, login, or perform actions related to your Portal account.
| Data Type | Reason for Retention |
|---|---|
| Squadron membership history | Community management |
| Role and permission changes | Security and audit purposes |
| Content contributions (posts, comments) | Community participation |
| Ship ownership information | User preference |
Account data is generated when you use website features, interact with other users, or participate in community activities.
| Data Type | Reason for Retention |
|---|---|
| IP addresses and connection information | Security and fraud prevention |
| Session information | Authentication |
| Error logs | Troubleshooting and platform improvement |
| Server logs | Security and performance monitoring |
We may retain certain technical data longer if required for legal or security reasons. We attempt to anonymize or pseudonymize data where possible to minimize risks to user privacy.
| Data Type | Reason for Retention |
|---|---|
| Discord ID and username | Required for Discord integration |
| Discord access tokens | Required for Discord integration |
| Bot interaction logs | Troubleshooting and security |
Note that when using Discord, you are also subject to Discord's own data policies: Discord Privacy Policy, Discord Terms of Service.
Certain data is automatically deleted after its retention period expires. Examples include:
When a user requests account deletion:
To request account deletion, please contact a community administrator through our Discord server.
Users may request an export of their personal data by contacting a community administrator through our Discord server. We will provide this data in a machine-readable format within 30 days of the request. You may be required to verify your identity before the export window is opened, and the data is provided.
Users may correct their account information by logging into their account and updating their profile settings. In exceptional cases, users may contact a community administrator through our Discord server for assistance.
To ensure data integrity and recovery in case of technical issues:
We may update this Data Retention Policy from time to time. We will notify users of any significant changes by posting the new policy on our Portal and updating the "Last Updated" date.
If you have questions about this Data Retention Policy or our data practices, please contact us through our Discord server or by reaching out to a community administrator.